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Position Details
Reference Number 18415
Position Full Title Portfolio Scheduler
Employment Type Permanent
City Projects
Location City Village, Bourke Street
Position Summary

$133,471 plus 10% Superannuation 

Permanent, Full time.

We are the City of Melbourne, a City of possibility and place to be bold and inspirational. 

We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community.  Each day, we work with passion and purpose so that together we achieve incredible things.

Together we Make the Difference 
How this position will Make the Difference to City of Melbourne…

The Portfolio Scheduler will work as the primary point of contact and work closely with Project Managers and Program Managers (PM’s), technical Subject Matter Experts (SMEs), team leaders and the Capital Works Portfolio Manager to provide highly technical project scheduling and reporting services from identification to handover of projects. This includes but is not limited to schedule baselining, review schedules, milestones management, budget profiling and forecasting, and status reporting services across the portfolio in a client based organisation.

This position will reinforce CoM’s Project Management Framework (PMF) and enhance the Management of Capital Works Portfolio to assure on-time and on-budget delivery of projects within the Capital Works Portfolio.

You can bring
… (Selection criteria)

  • Ability to demonstrate and display City of Melbourne Values – accountability, integrity, courage, respect for self and others, and striving for excellence.
  • Tertiary qualification in Engineering, Construction or similar relevant discipline. Having accreditation, official training or post-grad in Project Management or Construction Management will be highly regarded
  • Minimum 5-7 years’ experience in master scheduling for portfolios or programs of projects.
  • Demonstrated experience in a client-based organisation delivering engineering-construction projects.
  • Demonstrated experience and proven skills in using MS-Project in portfolio level is compulsory to perform the role.
  • Advance expertise in Excel (effective use of formulas is must, VBA is desirable), Word and PowerPoint.
  • Excellent knowledge in Earned Value Management and Earned Schedule is necessary.
  • Good understanding of project management frameworks, delivery phases and approval gates process.
  • Be able to define WBS and project activities using SoW, Drawing, BoM and Cost Estimates.
  • Profound analytical skills, understanding of change control processes and monthly projects and portfolio reporting.
  • Ability to work both as a team and independently with competing demands Skill in training to derive the best outcome from collaborative exercises.
  • Demonstrated knowledge and skills in data visualisation through dashboards is highly advantageous (preferably with experience with Power BI).
  • Experience in defining, implementing, and maintaining project control related tasks, including integration with project accounting/costing function.
  • Excellent organisational skills, facilitating workshops and influencing others along with sound verbal, written and presentation skills.
  • Skilled in the development, provision, and/or management of the success of metrics.

By joining us, you will become part of a remarkable team who work in a constructive and inclusive culture to shape the future of this city.  Together, we champion difference, celebrate achievement and recognise positive impact.

To view the physical requirements of this position, please see below under Position Information.  


It is a mandatory requirement of the City Of Melbourne for all employees to be fully vaccinated against COVID-19 


How to apply…

As part of the online application form you are required to:

  • Attach your resume
  • Attach a separate cover letter, responding to the selection criteria (no more than two pages), as listed above under ‘You can bring…’

Please address your covering letter to Mikail Khajavi, Capital Works Portfolio Manager- Property, Infrastructure & Design.

Applications will be accepted up until 11:45pm 24 January 2022.

The position description for this role will not be provided at this stage of application.


For those interested in working with us, the City of Melbourne offers a great range of benefits.  If you have any questions, or for more information, please contact

City of Melbourne conducts a safety screening process for all employees including a Police and Working with Children Check.  For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy

City of Melbourne is proud to be a workplace that champions diversity. Our commitment is for our people to be safe, included and supported so that they can be at their best.  As an equal opportunity employer, we encourage applications from people regardless of their gender identity and expression, ethnicity, cultural background, sexual orientation, disability and age. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community.

Closing Date 24/01/2022
Position Information
Inherent Physical Requirements profile - Type 1.pdf Open
Position_Description_-_Projects_Portfolio_Scheduler.pdf Open
Application Guide Adobe PDFView Guide
Please note that this position will close at 11:45pm (AEDT) on the closing date.
Please ensure your application is added before this time as we do not accept late applications.